8 Questions You Must Ask Potential Vendors Before Signing The Contract

July 31, 2014 by Linda DiProperzio
shefinds | Weddings

When it comes to planning your dream wedding, it definitely takes a village. And aside from finding your groom, securing the right vendors is the most crucial part of the planning process. But before you sign on the dotted line, be sure to ask these 8 important questions to ensure you’re making the right decision.

1. Can I see your references? Hopefully, you’ll be able to get recommendations from family and friends (and your wedding planner if you have one). It’s still wise to ask for references and check them, says Marley Majcher, CEO of The Party Goddess.

2. What kind of insurance do you have? Check and see what kind of insurance the vendor or venue offers, as well as the insurance options available in your area for you, says Majcher. See if it makes sense to invest in your own insurance policy to cover crises/disasters.

3. Is my deposit refundable? Always ask if the initial deposit is simply a deposit or a retainer fee, says Marc Wilson, the founder and creative director of Weddings by MWD Lifestyles. “The difference is that a retainer fee is non-refundable, whereas a deposit may be fully or partially refundable.”

4. What are your emergency plans? Always be sure to inquire about an “Act of God Clause.” “Our climate has had tremendous and catastrophic changes throughout the year, so it’s always good to know what that vendor will do in the event of any climate-related changes,” says Wilson. “This is very important for outdoor, tented or destination weddings.”

5. Are there any change fees? “As with any contract, you want to know what the change fees are, so that when you change your mind (seated dinner vs buffet) or things don’t go as planned (weather, guest counts), both the cost and the path to make these changes are clearly defined,” says Jess Levin of Carats & Cake.

6. Do you subcontract to other vendors? You just love Vendor A’s work and can’t wait to work with them for your wedding–so imagine your disappointment when Vendor B shows up at your event. Be sure to ask directly if your rental company subcontracts to other companies, suggests Jenifour Jones of Go Get It Events and Travel.

7. Do I own my images? There are many “opportunistic” photographers out there who will only let you have the photos that you purchase from them in the form of prints or books, says Jones. “If you’ve paid the photographer to take your photos, you should be given access to your photos via CD, online download or on a thumb drive. If they don’t provide that then look elsewhere.” Also ask your photographer how long it takes to get your images. Some turn around your images in a week, others three months!

8. What happens if you go out of business? No one wants to be one of those brides on the 5pm news complaining how their vendor shut their doors and now she can’t get her dress, photos, flowers, whatever. Make sure there is a clause that explains that you’ll get a full refund if a business shuts its doors before the wedding, or that they’ll still supply you with your product if it’s after.

Be sure to check out 8 ways to make your wedding stand out, 8 things you must do when you get back from your honeymoon and tasteful wedding cakes.





Linda DiProperzio is a weddings expert and freelance writer based in New York.

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